Capture & Routing

Document routing involves the direct delivery of electronic documents within an organization. At DigiTec, we have many multifunction systems that can handle document routing right out of the box and with minimal configuration needed.

Capture

An electronic document management system begins with converting paper documents and hard copy files to an electronic format such as a PDF. Capturing your documents is simply converting paper documents to an electronic image.

To convert paper documents you can utilize scanners or Optical Character Recognition software to ensure that the document is converted properly so you will later be able to route it to your desired destination.

Routing

The most common document destinations include:

• email addresses

• web folders

• databases

• network folders

• accounting systems

• CRM/ERP systems

Document Routing is different from document management. While management’s purpose is the retrieval of documents, routing is the document delivery system.

Communication between the document management system and your multifunction printing system benefits your company because captured documents are routed directly to your storage archive for use.

Building your document management system starts with converting paper-based documents to electronic documents. To be effective, content management systems must allow for fast, simple, and high-quality capture of paper documents and then convert them to electronic images.

Document routing can provide a superior workflow in your office. To learn more about document routing programs, contact us today.